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WelcomeGetting StartedGetting Started - How Performance Measure Data Fields Are Identified in the FormsGetting Started: Browser SettingsGetting Started: Helpful Resources and Recommendations Setup FormsGrant Purpose - SetupTraining Program - Setup Faculty Development – SetupProgram Characteristics (PC) Forms OverviewPC-1: Program Characteristics – Degree/Diploma/Certificate Training ProgramsPC-8: Program Characteristics – Residency ProgramsPC-9: Program Characteristics –Positions Description Individual Characteristics - Overview of INDGEN and INDGEN-PYIND-GEN: Individual CharacteristicsINDGEN-PY: Individual Prior YearExperiential Characteristics (EXP) Forms OverviewEXP-1: Training Site SetupEXP-2: Experiential Characteristics - Trainees by Profession/DisciplineRetention (RET) Form Overview RET: Retention ProgramsCourse Development and Enhancement (CDE) Forms OverviewCDE-1: Course Development and Enhancement - Course InformationCDE-2: Course Development and Enhancement - Trainees by Profession/DisciplineFaculty Development (FD) Forms OverviewFD-5: Faculty Development - Faculty RecruitmentContinuing Education (CE) Forms OverviewCE-1: Continuing Education - Course Characteristics and ContentCE-2: Continuing Education - Individuals Trained by Profession/DisciplineState Oral Health Workforce (SOHWP) Forms OverviewSOHWP-A: New FacilitiesSOHWP-B: Expanded FacilitiesSOHWP-C: TeledentistrySOHWP-D: Prevention ServicesSOHWP-E: Promotional EventsSOHWP-F: State Dental OfficesSOHWP-G: Other ActivitiesPrinting Your Performance ReportSubmitting Your Performance ReportAppendix A: GlossaryAppendix B: FAQs

State Oral Health Workforce

pdf
  • Health Resources and Services Administration
  • Academic Year: 2025-2026
  • Bureau of Health Workforce
  • OMB Number: 0906-0086
  • Annual Performance Report
  • OMB Expiration Date: 03/31/2027

Getting Started: Helpful Resources and Recommendations

The following is a list of resources and tips you may find helpful in the event you need assistance:

  1. Begin data entry early and submit your report prior to the July 31st deadline.
  2. Browser Settings: Check your Internet browser and its settings by using ‘Recommended Settings’ tab on the Electronic Handbooks (EHB) home screen within the yellow banner in the top left corner of the screen. Look for green check marks for all system requirements in order to meet system requirements and proceed.
  3. Reporting on Your Grant: Several resources are available on HRSA’s “Reporting on Your Grant” page, including general Electronic Handbooks (EHB) guidance as well as links to the performance measures (more commonly referred to as the program wireframes) and the program manual.
  4. Resource Links: Several resources are available via the ‘Resource’ tab on the Electronic Handbooks (EHB) home screen including the following links:     
    1. View Prior Period Data- Previously submitted Annual Performance Report (APR) data are available in read-only mode
    2. Find current definitions of key terms in the Glossary
    3. Instruction Manual- Electronic copy of this program manual (can also be found on HRSA’s “Reporting on Your Grant” page)
    4. The Individual Characteristics (INDGEN) form Excel upload instructional video.
    5. The Experiential Training Sites (EXP) address standardization instructions.

  5. Grant Personnel: Review your grant personnel listed in the Electronic Handbooks (EHB) and update this list as necessary. Please ensure the following:
    1. All personnel have an active Electronic Handbooks (EHB) account. If not, have them create one as soon as possible using the following link.
    2. All listed personnel have the necessary access to the Grants module within the Electronic Handbooks (EHBs) and the specific privilege to view and submit your Performance Reports. Note that only the grant approving official may certify the report, the final step in the submission process. If you are unsure about your access or need these privileges, please contact your organization’s Authorizing Official, SAM.gov POC, or the Electronic Handbooks (EHBs) Help Desk immediately.
    3. You have a backup person in place to submit your report and make corrections (if needed). This is a requirement. 
  6. Sequence of Forms: Complete forms in the order they appear (i.e., complete the Experiential Training Sites (EXP)-1 form prior to working on the The Experiential Training Sites (EXP)-2 form)
  7. Saving and Validating: You must click ‘Save and Validate’ in order to move to the next form. Save your work frequently (every 15-20 minutes) and save a PDF copy or print a hard copy of your report prior to submission.
  8. Government Project Officers: Contact your Government Project Officer if you need further assistance on the content of your report.
  9. Electronic Handbooks (EHB) Help Desk: If you need technical assistance, contact the Electronic Handbooks (EHB) Help Desk.  If you have contacted the Help Desk and are waiting for a reply, you should follow-up with them 48 hours after the initial contact. Have your ticket number ready. Do not wait for the Help Desk to return a phone call or email: Help Desk Phone Number: 877-Go4-HRSA/877-464-4772 or Online Assistance Form click here.

 

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