Teaching Health Center Graduate Medical Education

Health Resources and Services Administration
Academic Year: 2025-2026

Bureau of Health Workforce
OMB Number: 0906-0086

Annual Performance Report
OMB Expiration Date: 04/30/2029

PC-9: Program Characteristics –Positions Description

PC-9 - Selecting Type of Training Program

The PC-9 form collects information about the total number of fellows and residents in the training program by training year.

*Add Academic/Training Year
Select Training Program
Add Record

Figure 1. PC-9 - Selecting Type of Training Program

Type of Training Program: Select a training program by clicking on the drop-down menu next to "Select Training Program" and choosing one of the available options.

Warning
Complete the PC-9 Setup form only if grant funds were used to support residency programs other than those previously reported. You do not need to reenter information about residency programs previously reported. If no new residency programs were supported other than those previously reported, skip to PC-9 Step 3.

Note
The options available under "Type of Training Program" will prepopulate with information that was entered and saved in the Training Program Setup Form. To view data submitted in previous reporting periods, click on the "View Prior Period Data" link on top of the form.

PC-9 - Selecting Training Year

*Add Academic/Training Year
Select Training Year
Add Record

Figure 2. PC-9 - Selecting Training Year

Training Year: Select the types of training years that apply to the fellowship or residency program supported through the grant by clicking on the drop-down menu next to "Select Training Year" and choosing all that apply from the following options. Next, click on the "Add Record" button to save your entry. Repeat this process as necessary to capture training years associated with each fellowship or residency program supported through the grant.

Fellowship Year 1
Fellowship Year 2
Fellowship Year 3
Residency Year 1
Residency Year 2
Residency Year 3
Residency Year 4

Note
You will be required to enter the total number of residents or fellows in the program by the type of training year selected in this step. Your entry(ies) will be saved in a table that will appear within the PC-9 subform (see next page).

Note
This Block will prepopulate for prior records with data submitted in previous reporting periods.

PC-9 - Entering Total # of Accredited Positions

Enter Total # of Accredited Positions
(3) Block 4

Figure 3. PC-9 - Entering Total # of Accredited Positions

Enter Total # of Accredited Positions: Enter the total number of accredited residency or fellowship positions for each training year in the textbox in Column 3 (Block 4). Accredited positions are those that have been approved by the accrediting agency such as ACGME.

Note
Column 3 (Block 4) is the total number of accredited positions regardless if they are filled or not.

PC-9 - Entering Total # Recruited to Fill Open Positions

Enter Total # of Individuals Recruited to Fill Open Positions
(4) Block 5

Figure 4. PC-9 - Entering Total # Recruited to Fill Open Positions

Enter Total # of Individuals Recruited to Fill Open Positions: Enter the total # of individuals recruited to fill open positions by training year during the current performance period in Column 4 (Block 5). This should include those interviewed and those invited to interview for the positions.

PC-9 - Entering Total # of Positions Filled

Enter Total # of Positions Filled
(5) Block 6

Figure 5. PC-9 - Entering Total # of Positions Filled

Enter Total # of Positions Filled: Enter the total number of residency or fellowship positions filled by training year during the current reporting period in the textbox in Column 5 (Block 6) (this is a total enrollment count of residents or fellows by training year). Do not include those who dropped from the program.

Note

The sum of Column 5 (Block 6) across all years within a residency or fellowship program will equal the number reported in PC-6 Column 4 (Block 3) for fellowships or PC-8 Column 5 (Block 3) for residency programs.

Note

Column 5 (Block 6) - the 'total number of positions filled' is a subset of Column 3 (Block 4) - the 'total number of accredited positions'. In other words, Column 5 (Block 6) cannot be greater than Column 3 (Block 4).

PC-9 - Entering Total # of Positions Expanded using BHW Funds

Enter Total # of Positions Expanded using BHW Funds
(6) Block 7

Figure 6. PC-9 - Entering Total # of Positions Expanded using BHW Funds

Enter Total # of Positions Expanded using BHW Funds: Enter the total number of positions expanded by training year during the current reporting period using HRSA grant funding by clicking in the textboxes in Column 6 (Block 7).

Note
Column 6 (Block 7) reflects only BHW-funded trainees, including those who left the program. This total should equal the number of trainees you report on the INDGEN form.

Example: If you have 10 base residents and were funded for an additional 2 this year, enter 12 in column 6.

To Complete the Form: Click on the “Save and Validate” button located on the bottom right corner of your screen. If no errors are found, the BPMH system will automatically route you to the next required subform.

HRSA Electronic Handbooks

Navigation

Program Manual

Teaching Health Center Graduate Medical Education

PC-9: Program Characteristics –Positions Description

PC-9 - Selecting Type of Training Program

PC-9 - Selecting Type of Training Program

PC-9 - Selecting Training Year

PC-9 - Selecting Training Year

PC-9 - Entering Total # of Accredited Positions

PC-9 - Entering Total # of Accredited Positions

PC-9 - Entering Total # Recruited to Fill Open Positions

PC-9 - Entering Total # Recruited to Fill Open Positions

PC-9 - Entering Total # of Positions Filled

PC-9 - Entering Total # of Positions Filled

PC-9 - Entering Total # of Positions Expanded using BHW Funds

PC-9 - Entering Total # of Positions Expanded using BHW Funds

Footer Information

Tools Panel