Welcome to the Bureau of Health Workforce’s Performance Measures Handbook (BPMH)! This instruction manual has been carefully designed to assist your organization in completing the required Performance Report for Grants and Cooperative Agreements (PRGCA) which is also referred to as the Annual Performance Report (APR). Please read through this manual carefully, as it contains examples and a series of step-by-step instructions that will aid you in completing all required forms.
1. All required performance measures are linked to the following legislative purpose(s) of the PCTE: LDA grant program:
The purpose of the PCTE-LDA program is to develop curricula and to train medical students, physician assistant students, and primary care medical residents to provide high quality primary care services to individuals with limited English proficiency (LEP) and/or individuals with physical disabilities and/or intellectual and developmental disabilities (IDD) with goals of improving health outcomes for these populations.
The program has two focus areas:
Focus Area: Language Assistance for Individuals with LEP
Supports individuals with LEP by training primary care medical students, physician assistant students, or medical residents to provide culturally and linguistically appropriate health information and services. Trainees may participate in medical language immersion programs, and training should incorporate language resources available to residents in the program, including language immersion courses, language applications/software, language tools, and community resources. Residents and Physician Assistant (PA) students would be required to participate in a minimum two-month clinical rotation that provides health care services for individuals with LEP. Medical students would be required to participate in a minimum two-week clinical rotation.
Focus Area: Care for Individuals with Physical Disabilities and/or IDD
Supports primary care residents in developing culturally competent skills in providing care to individuals with physical and/or intellectual and developmental disabilities. Residents and PA students would be required to participate in a minimum two-month clinical rotation that provides health care services for individuals with physical disabilities and/or IDD. Medical students would be required to participate in a minimum two-week clinical rotation.
2. Data submitted by grantees must cover all activities that took place between July 01, 2023 - June 30, 2024. This is true for all grant programs except NHSC-SLRP. If you are reporting for NHSC-SLRP, data must cover all activities that took place between September 01, 2023 - August 31, 2024.
3. Each year, the APR is due no later than July 31, 2024. Failure to submit an APR by this date may place your grant in a noncompliant status. If you are reporting for NHSC-SLRP, the APR is due no later than September 20, 2024.
4. Officials at the Health Resources and Services Administration (HRSA) will review and approve all APRs submitted by grantees. In the case that revisions are needed, you will be granted the ability to re-enter the BPMH system, make corrections, and submit a revised APR. All revisions must be resubmitted within five (5) business days of the initial request. Failure to resubmit a revised APR within five (5) business days may place your grant in a noncompliant status.
5. We appreciate your feedback and assistance during this process. If you have any questions or require further assistance in completing your APR, please visit the grants home page or contact the HRSA Call Center. All requests for technical assistance will be coordinated through the Call Center and responded to promptly: Call Center Phone Number: 877-GO4-HRSA (877-464-4772) or Call Center Online Assistance Form: click here.
