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HRSA Electronic Handbooks


Program Manual

Welcome Getting StartedGetting Started - How Performance Measure Data Fields Are Identified in the FormsGetting Started: Browser SettingsGetting Started: Helpful Resources and RecommendationsSetup FormsGrant Purpose - SetupTraining Program - Setup Faculty Development – SetupProgram Characteristics-PC SubformsPC-1: Program Characteristics – Degree/Diploma/Certificate Training ProgramsPC-6: Program Characteristics – Fellowship ProgramsPC-8: Program Characteristics – Residency ProgramsPC-9: Program Characteristics –Positions Description Legislative Requirements & Demographic Variables-LR and DV SubformsLR-1a: Trainees by Training CategoryLR-2: Trainees by Age & GenderDV-1: Trainees by Racial & Ethnic BackgroundDV-2: Trainees from a Disadvantaged BackgroundDV-3: Diversity - Rural BackgroundIndividual Characteristics-INDGEN SubformsIND-GEN: Individual CharacteristicsINDGEN-PY: Individual Prior YearExperiential Characteristics-EXP SubformsEXP-1: Training Site SetupEXP-2: Experiential Characteristics - Trainees by Profession/DisciplineRetention FormRET: Retention ProgramsCourse Development and Enhancement-CDE SubformsCDE-1: Course Development and Enhancement - Course InformationCDE-2: Course Development and Enhancement - Trainees by Profession/DisciplineFaculty Development, Instruction, and Recruitment-FD SubformsFD-5: Faculty Development - Faculty RecruitmentContinuing Education Activities-CE SubformsCE-1: Continuing Education - Course Characteristics and ContentCE-2: Continuing Education - Individuals Trained by Profession/DisciplineState Oral Health Workforce-SOHWP SubformsSOHWP-A: New FacilitiesSOHWP-B: Expanded FacilitiesSOHWP-C: TeledentistrySOHWP-D: Prevention ServicesSOHWP-E: Promotional EventsSOHWP-F: State Dental OfficesSOHWP-G: Other ActivitiesPrinting Your Performance ReportSubmitting Your Performance ReportAppendix A: GlossaryAppendix B: FAQs

State Oral Health Workforce

  • Health Resources and Services Administration
  • Academic Year: 2023-2024
  • Bureau of Health Workforce
  • OMB Number: 0906-0086
  • Annual Performance Report
  • OMB Expiration Date: 03/31/2027


Welcome to the Bureau of Health Workforce’s Performance Measures Handbook (BPMH)! This instruction manual has been carefully designed to assist your organization in completing the required Performance Report for Grants and Cooperative Agreements (PRGCA) which is also referred to as the Annual Performance Report (APR). Please read through this manual carefully, as it contains examples and a series of step-by-step instructions that will aid you in completing all required forms. 

1.  All required performance measures are linked to the following legislative purpose(s) of the SOHWP grant program:       

  • SOHWP-1: Loan forgiveness and repayment programs for dentists
  • SOHWP-2: Dental recruitment and retention efforts
  • SOHWP-3: Grants and low-interest or no-interest loans to help dentists who participate in the Medicaid program
  • SOHWP-4: The establishment or expansion of dental residency programs in coordination with accredited dental training institutions in States without dental schools
  • SOHWP-5: Programs developed in consultation with State and local dental societies to expand or establish oral health services and facilities in dental health professional shortage areas
  • SOHWP-6: Placement and support of dental students, dental residents, and advanced dentistry trainees
  • SOHWP-7: Continuing dental education, including distance-based education
  • SOHWP-8: Practice support through teledentistry in accordance with State laws
  • SOHWP-9: Community-based prevention services such as water fluoridation and dental sealant programs
  • SOHWP-10: Coordination with local education agencies within the State to foster programs that promote children going into oral health or science professions
  • SOHWP-11: The establishment of faculty recruitment programs at accredited dental training institutions
  • SOHWP-12: The development of a State dental officer position or the augmentation of a State dental office to coordinate oral health and access issues in the State
  • SOHWP-13: Policy
  • SOHWP-13: Grant Contracts
  • SOHWP-13: Strategic Efforts
  • SOHWP-13: Partnerships
  • SOHWP-13: Training
  • SOHWP-13: Prevention Activity
  • SOHWP-13: Workforce Development
  • SOHWP-13: Direct Financial Support
  • SOHWP-13: Other

2.  Data submitted by grantees must cover all activities that took place between July 01, 2023 - June 30, 2024. This is true for all grant programs except NHSC-SLRP. If you are reporting for NHSC-SLRP, data must cover all activities that took place between September 01, 2023 - August 31, 2024


3.  Each year, the APR is due no later than July 31, 2024. Failure to submit an APR by this date may place your grant in a noncompliant status. If you are reporting for NHSC-SLRP, the APR is due no later than September 21, 2024

4.  Officials at the Health Resources and Services Administration (HRSA) will review and approve all APRs submitted by grantees. In the case that revisions are needed, you will be granted the ability to re-enter the BPMH system, make corrections, and submit a revised APR. All revisions must be resubmitted within five (5) business days of the initial request. Failure to resubmit a revised APR within five (5) business days may place your grant in a noncompliant status. 


5.  We appreciate your feedback and assistance during this process. If you have any questions or require further assistance in completing your APR, please visit the grants home page or contact the HRSA Call Center.  All requests for technical assistance will be coordinated through the Call Center and responded to promptly: Call Center Phone Number: 877-GO4-HRSA (877-464-4772) or Call Center Online Assistance Form: click here.

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